Maintains consistency on the Scientific Planning Committee (SPC) by focusing on the logistical backbone of the Annual Conference and ensuring planning stays within the Board-approved budget. Acts as the direct intermediary between the SPC and the contracted event management company, with authority to make decisions on the SPC’s behalf when the Conference Chair is unavailable. Reports directly to the Board at every meeting and serves as the primary point of contact for industry partners.

Responsibilities:

• Maintain logistical consistency across the annual planning cycle
• Keep planning and spend aligned with the Board-approved budget
• Serve as the primary liaison between the SPC and the event management company
• Step in on SPC decisions when the Conference Chair is unavailable
• Be the primary point of contact for industry and sponsor partners
• In Year 3, mentor and onboard the incoming Conference Director

Full job description (PDF)

Incoming Co-Directors join as junior representatives working alongside the current senior representatives, then transition to the senior role in their second year. This cohort’s 2-year term spans the 2027 and 2028 Boot Camps, expected to consist of a 1.5-2 day J&J MedTech-supported MIGS GYN Fellows Boot Camp (location and dates TBC) each year, and a 1-day pre-conference educational workshop in St. John’s (Wednesday, September 22, 2027) and Calgary (Wednesday, September 13, 2028), coordinated in collaboration with selected corporate partners.

Responsibilities:

• Attend regular meetings (approximately once monthly) and document planning progress
• Create the didactic schedule and propose/invite speakers
• Work with industry to request funding; submit grants as necessary
• Coordinate CPD (continuing professional development) accreditation
• Organize the hands-on component and logistics planning, including equipment and supplies (food and beverage coordination may apply depending on venue)
• Liaise with the CanSAGE Executive Director to update on planning progress
• Attend and supervise the pre-conference Fellowship Boot Camps

Full job description (PDF)

The Research Abstract Chair is a member of the Annual Conference Planning Committee, appointed by Conference Leadership for a 3-year term. The Research Abstract Chair oversees the full abstract submission, review/grading, and selection process for the CanSAGE Annual Conference. Working closely with the Video Chair, the Conference Chair and Director, the Abstract Chair ensures that the scientific program reflects the highest standards of scholarship in advanced gynecologic surgery. This role is central to shaping the research and academic dimension of the conference and to supporting clinician-researchers across the CanSAGE community.

Responsibilities:

• Oversee the full abstract submission process, including platform setup and communications with submitters
• Recruit and coordinate a panel of qualified reviewers from the CanSAGE membership
• Manage the peer review process, ensuring timely and consistent evaluation of all submissions
• Select abstracts for oral and poster presentations in collaboration with the Scientific Planning Committee
• Communicate decisions to abstract submitters in a timely and professional manner
• Coordinate abstract presentation scheduling within the conference program
• Report to the SPC and Board on submission numbers, review outcomes, and trends (as applicable)
• Participate in Annual Conference Planning Committee meetings as required (not mandatory)
• In Year 3, mentor and onboard the incoming Research Abstract Chair

Full job description (PDF)

The Video Chair is a member of the Annual Conference Planning Committee, appointed by Conference Leadership for a 3-year term. The Video Chair oversees the full video submission, review/grading, and selection process for the CanSAGE Annual Conference. Working closely with the Research Abstract Chair, the Conference Chair and Director, the Video Chair ensures that the scientific program reflects the highest standards of scholarship in advanced gynecologic surgery. Surgical video presentations are a hallmark of the CanSAGE conference, showcasing innovative techniques from across Canada and beyond.

Responsibilities:

• Issue and manage the annual call to CanSAGE membership for video abstract submissions
• Develop and oversee the video abstract grading process, ensuring consistency and fairness
• Coordinate the review panel and facilitate scoring of submitted video presentations
• Lead the final selection of video abstracts for presentation at the Annual Conference
• Liaise with the SPC on integration of video programming into the conference schedule
• Contribute to monthly progress updates to the CanSAGE Board (as applicable)
• Participate in Annual Conference Planning Committee meetings as required (not mandatory)
• In Year 3, mentor and onboard the incoming Video Chair

Full job description (PDF)